How To Add A New User to Your WordPress Control Panel

We work on other people’s websites pretty frequently, which means that, quite often, we have to ask someone to give us access to their website. Sometimes people know exactly what we are talking about and sometimes (in those cringeworthy situations) people don’t even know how to access their own site! (It’s totally okay, though! That’s what we are here for.) Let’s hope that you are in the first category. If you are in the second category, your homework today is to take control of your site!

Being able to add users to your WordPress site is great if you are looking to hire an intern, writer, graphic designer or us! However, don’t simply share your username and password with others. Setting them up with their individual login information allows you to give them the ability to do only what you want them to do. It also allows you to see who made changes and when. Besides, do you really trust your intern with the keys to your site?

So lets get started!

1. Log into your WordPress dashboard (




2. In the left side menu, scroll down until you see “Users”.

3. Now, hover over (place your cursor directly over but don’t click) “Users” and select “Add new”. (I know most of you know what “hover” means but I had to throw in the definition just to be nice.)




4. Following the prompt, create a Username. For our clients we have them use TheHiveCo.




5. Next, plug in the email address of your new user and let WordPress generate the password.

6. Check the box that says “Send the new user an email about their account.”

7. Remember to choose their role! The drop down menu at the bottom of the screen is defaulted to “subscriber” but you can choose from a few options.

From WordPress:  A basic overview of the different user roles and the permissions associated with each one:

  • Subscribers can read comments/comment/receive newsletters, etc. but cannot create regular site content.
  • Contributors can write and manage their posts but not publish posts or upload media files.
  • Authors can publish and manage their own posts, and are able to upload files.
  • Editors can publish posts, manage posts as well as manage other people’s posts, etc.
  • Administrators have access to all the administration features.




8. Click “Add New User” and voila!!



See, not too bad! What other technical tutorials would you love to see? Email us at!


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