It’s January 2018… ALREADY!
As a business owner, THIS is the time of year that you’ve resolved to do things differently.
You already know what’s coming up on your marketing calendar and have your to-do list laid out. But how do you ensure that you achieve everything you want to achieve this year?
Welp, here’s one important question you need to ask yourself: Where is all your time being spent?
It’s Time To Time Block Your Schedule!
As a military spouse, mom, farmHER, and business owner, I HAVE to know where my time is. If you’re an entrepreneur of any sorts, then so do you!
Now, there are a ton of different methods to manage your time and I know it can get overwhelming trying to find the method that works for you.
So, I’d like to share with you my method, developed over a couple of years and perfected like a fine wine (who are we kidding, I totally drink cheap wine)! This method gives you the ability to gain an understanding and appreciation for your time!
Step 1: Write Your Categories Down
Start by figuring out and writing down your categories. Categories are how you classify each task that goes on your to-do list. For me, my categories are: Personal, Kids, Family, Home, Farm, and The Hive & Co.
You can even include sub-categories to further organize your tasks. For example, under my FarmHer category, I have sub-categories for Cleaning, Processing, Admin, Upkeep.
Step 2: Add Tasks For Each Category
Now, start organizing your tasks or daily activities into their appropriate category (and sub-category, if you added sub-categories). This allows you to see which categories require the most tasks and gives you greater visibility into how you are currently spending your time.
Step 3: Prioritize
Next, we are going to assign priority to each of our tasks within every category (and sub-category). Number each task in order of priority. Optional Tip: Highlight the most important tasks to increase visibility. Don’t worry if some things have equal importance; the time blocks we are going to set in the next step will guide us in determining how much time we allot to each task.
Whew, I know there is a lot to think about so far. You’re almost there and we’re about to make things really simple for you!
Step 4: Add Time Blocks
Time blocks guide us in determining how long we spend on each of our tasks. Evaluate each task based on what it entails and its priority, then estimate how much time you’d like to spend on each. Guesstimating is totally ok at this stage because we can always go back and update as necessary!
Step 5: Plug & Play
Now, it’s time to get our calendar out and start planning our days! First, we are going to start with the Non-Negotiable items. Obvious blocks like “Take Kids To School” or “Morning/Night Routine” are examples of Non-Negotiable items and are the reason you are doing this exercise.
Block out those Non-Negotiable times so you see how much remaining time you have in each day to dedicate to your task. This is going to be a very eye-opening exercise as you begin to see the actual time you have available on any given day!
Then, start plugging in your tasks. Once you’re days are filled up, you now have your time-blocked schedule! You can even set reminders in your phone or timers at the beginning of a task to keep you on track!
Bonus Tip: Category-Themed Days & Your Task Lists
Theme-ing each day will give your day a main focus and can help you make more progress towards individual goals.
Download our FREE Time Blocking Worksheet to begin time blocking and working towards a more productive 2018!